Manuscript Instructions

Academia Journal of Medicine encourages the authors to submit their esteemed work, in English, concerning fundamental and clinical aspects of all areas/advances in Medicine under the following sections:

  • Editorial
  • Review Articles
  • Original Article
  • Case Reports
  • Brief Communications
  • Comments/Letters to the Editor

Submission of Article

Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journals" www.icmje.org developed by the International Committee of Medical Journal Editors (October 2006). Manuscripts should be submitted in MS Word format [Details are givenbelow], typed in a single column in A4 size page format only. The Article must be submitted along with covering letter, contributor & copyright form of the Academia Journal of Medicine [Refer below in Download Section]. All articles (prepared according to Manuscript Instructions) must be sent through "Online Manuscript Submission Portal" only. Submitted materials shall not be returned, whether or not they are accepted; therefore please retain a copy of all materials sent. In case of any query, authors can ask the Management team at [email protected].

Anti-Plagiarism

By submitting a paper for publication to Academia Journal of Medicine, Authors (all authors of the article) certify that;

  • Authors are fully aware that plagiarism is illegal & wrong and authors know that plagiarism is the use of another person’s idea or published work and to pretend that it is one’s own.
  • Authors declare that each contribution to their article or project has been acknowledged and source of information from other peoples’ published or unpublished works have been cited referenced.
  • Author(s) certify that they/you are solely responsible for the text of the article and work included in the article along with any incomplete reference.

Authorship

Proper acknowledgment of the work of others must always be given. Authors are required to define their responsibilities and work done in the research article. Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. Acquisition of funding, the collection of data, or general supervision of the research group, by themselves, do not justify authorship. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Authorship credit should be based on;

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • Drafting the work or revising it critically for important intellectual content; AND
  • Final approval of the version to be published; AND
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

All authors should meet the above-mentioned conditions.

Change in Authorship

The change in authorship can be:

  • Addition of extra author before publication
  • Removal of the author before publication
  • Addition of extra author after publication
  • Removal of an author after publication
  • Change in order of authors

In line with COPE guidelines, Journal requires that any changes to the author list after submission, such as addition or deletion of authors or change in the order of the authors need to be approved in writing by every author of the manuscript. Such written confirmation must be submitted to the editorial office before changes in authorship for a manuscript can be made.

Copyright

Any article accepted for publication/published in the Academia Journal of Medicine will be the copyright of the journal. The authors would be required to mention transferring copyright to the journal in the manuscript submission form while submitting the manuscript.

Disclosure of commercial interests

Sources of support for the research or article must be acknowledged in the paper and any financial involvement that might indicate a conflict of interests should be disclosed at the time of submission.

Patient Anonymity and Consent

Since Academia Journal of Medicine is largely available for public access, ethical and legal considerations mandate that patients’ anonymity be preserved. Research papers must indicate informed consent for procedures and the involvement of an ethical committee, proof of which may be required in the review process of the paper.

Preparation of Manuscript

Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journals" www.icmje.org developed by the International Committee of Medical Journal Editors (October 2006). Manuscripts should be submitted in MS Word format [Details are given below], typed in a single column in A4 size page format only. All articles (prepared according to Manuscript Instructions) must be sent through "Online Manuscript Submission Portal" only. 

  • 5 spacing
  • Margins 2.5 cm from all four sides
  • Use Times New Roman, Font 12
  • Single space between two letters.
  • Title page contains all the desired information (vide supra)
  • Abstract page contains the full title of the manuscript
  • Abstract provided (not more than 150 words for case reports and 250 words for original articles)
  • Structured abstract provided for an original article.
  • Abbreviations should be defined at first mention and used consistently thereafter.
  • Keywords provided (three to five). Keywords should be the listed terms in the medical subject’s headings (MeSH) of the Index Medicus.
  • Headings in title case (not ALL CAPITALS, not underlined)
  • References cited in superscript in the text.
  • References according to the journal’s instructions.
  • The reference style should be both in the text and at the end of the paper as per the Vancouver style.

Language and grammar

  • Uniformly British English
  • To avoid unnecessary errors you are strongly advised to use the spellchecker.
  • Abbreviations spelled out in full for the first time
  • Numerals from 1 to 10 spelled out
  • Numerals at the beginning of the sentence spelled out

Tables and figures

  • No repetition of data in tables/graphs and in text
  • Actual numbers from which graphs are drawn, provided
  • Figures necessary and of good quality (color)
  • Figure legends provided (not more than 40 words)
  • A credit note for borrowed figures/tables provided

First Page [Covering Letter; can be downloaded from below]

It comprises of:

  • No repetition of data in tables/graphs and in text
  • Actual numbers from which graphs are drawn, provided
  • Figures necessary and of good quality (color)
  • Figure legends provided (not more than 40 words)
  • A credit note for borrowed figures/tables provided
  • The type of manuscript (original article, case report review article, Letter to editor, etc.
  • Title of the manuscript along with running title
  • Full name/s, qualifications, affiliations and designation of the author/s.
  • Address for correspondence of corresponding author.
  • E-Mail and contact number of corresponding author.
  • Total number of pages.
  • Total number of photographs.
  • Word counts for abstract & text (excluding abstract, acknowledgments, conflict of interest, figure, legends and references) separately.
  • Source(s) of support in the form of grants, equipment, drugs or all of these.

The article, in the format given below, should follow in the subsequent pages.

S.No Manuscript Word limit for abstract Word limit for manuscript Type of Abstract No. of Tables/Graphs/images & photos. References
1. Editorial 25-50 1000–1500 - - -
2. Original Article 250 3000–4000 Structured 4 tables, 4 graphs, 3 images/photos Atleast 15
3. Brief Communication 200-250 1200–1500 UnStructured 1 table, 1 graph, 1 image/photo Atleast 10
4. Review Article 200-250 Not more than 5000 UnStructured - 30-50
5. Case Report 150-200 Not more than 1500 UnStructured 2 tables, 2 graphs, 2 images/photos Atleast 10
6. Letter to Editor 25-50 500-800 UnStructured - Upto 5

Components of articles

For Systematic Review Articles, Original Article: Title, Authors and affiliations, Abstract (structured), Introduction, Material & methods including Statistics, Results, Discussion, Acknowledgements, References, Tables & Figures (Photos as .GIF/.JPG/.TIFF as a separate file, if applicable). The number of authors should not exceed six, including the corresponding author.

For Case Reports, Short Communications: Title, Authors and affiliations, Abstract (unstructured), Introduction, Case Report (Results), Discussion, Acknowledgements and References, Tables & Figures (Photos as .GIF/.JPG/.TIFF as a separate file, if applicable). The number of authors should not exceed four, including the corresponding author.

For Comments/Letters to the Editor: Title, Authors and affiliations, Abstract, Introduction, Discussion, and References. The number of authors should not exceed four, including the corresponding author.

Title: Short, meaningful, and interesting, preferably not more than 12 words (or 72 characters) in length.

Authors and affiliations: Full name, qualifications, designation, and institutional affiliation of all authors, complete postal address, contact number and e-mail ID of the corresponding author.
Abstract: Stating the purpose(s) of the study or investigation, basic procedures and methodology, important findings, and principal conclusions. Emphasis should be on new and important aspects of the study or observations. No references allowed.

All original full length articles and systematic reviews should contain a structured abstract with not more than 250 words under the following headings: Background, objectives, Material & Methods along with statistical analysis used, Results and Conclusions.

Review Articles, Case Reports, short communication should contain unstructured abstract with 200-250 words.

Introduction: Brief review of the subject or background; purpose of the article and /or rationale for the study; pertinent references only.

Subject & Methods: Selection criteria, details of the methods/procedures so that others can reproduce the same. For established methods, give references; for not so well known methods, give brief description and references; for new or substantially modified methods, give details, reasons for use and for modification(s) and limitations. Drug(s) and chemical(s) should be precisely identified by generic name(s), dose(s) and route(s) of administration. Reports of randomized clinical trials should present information on all major study elements, including the protocol, assignment of interventions (methods of randomization, concealment of allocation to treatment groups), and the method of masking (blinding), based on the CONSORT Statement (http://www.consort-statement.org).

Reporting Guidelines

Academia Journal of Medicine encourages authors to follow the reporting guidelines during manuscript preparation. The relevant guidelines are listed.

·         STROBE (for reporting of observational studies in epidemiology)

·         COREQ Checklist (for reporting of qualitative research)

·         CONSORT Statement (for reporting of randomized controlled trials)

·         STARD (for reporting of diagnostic accuracy studies)

·         PRISMA (for reporting of systematic reviews)

·         MOOSE (for reporting of meta-analyses of observational studies)

·         ARRIVE (for reporting of animal research)

Manuscripts should conform to the following reporting guidelines:

  • Studies of diagnostic accuracy: STARD
  • Observational studies: STROBE
  • Microarray experiments: MIAME
  • Other types of health-related research: Consult the EQUATOR website for appropriate reporting guidelines

Statistics: Whenever possible quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Authors should report losses to observation (such as, dropouts from a clinical trial). When data are summarized in the Results section, specify the statistical methods used to analyze them. Define statistical terms, abbreviations, and most symbols. Specify the computer software used. Use upper italics (P 0.048). For all P values include the exact value and not less than 0.05 or 0.001.

Ethics: When reporting studies on human beings, indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 2000 (available at http://www.wma.net/e/policy/17-c_e.html). For prospective studies involving human participants, authors are expected to mention about approval of (regional/ national/ institutional or independent Ethics Committee or Review Board, obtaining informed consent from adult research participants and obtaining assent for children aged over 7 years participating in the trial. The age beyond which assent would be required could vary as per regional and/ or national guidelines. Ensure confidentiality of subjects by desisting from mentioning participants’ names, initials or hospital numbers, especially in illustrative material. When reporting experiments on animals, indicate whether the institution’s or a national research council’s guide for or any national law on the care and use of laboratory animals was followed. Evidence for approval by a local Ethics Committee (for both human as well as animal studies) must be supplied by the authors on demand. Animal experimental procedures should be as humane as possible and should be clearly stated. The ethical standards of experiments must be in accordance with the guidelines provided by the World Medical Association Declaration of Helsinki on Ethical Principles for Medical Research Involving Humans for studies involving experimental animals and human beings. The journal will not consider any paper which is ethically unacceptable. A statement on ethics committee permission and ethical practices must be included in all research articles under the ‘Materials and Methods’ section.

Results: Present in logical sequence in text, tables, and illustrations, avoid repeating the data.

Discussion: Emphasize the new and important aspects of the study and the conclusions that follow, the implications and the limitations; relate to other relevant studies; avoid repeating the details given in the introduction and/or results.

Acknowledgments: For contributions that need acknowledging but do not justify authorship, with prior permission from the persons being acknowledged. Limit to ten.
References Guidelines: References should be according to the Journal guidelines. Referencing is based on the style developed by the International Committee of Medical Journal Editors in 1978 in Vancouver. Please note that authors are responsible for the accuracy and completeness of their references. Text citations: Cite references sequentially in the text, tables, and legends by superscript Arabic numerals with parentheses, eg, [1] or [3,4] or [10–15]. Numbers should be placed after punctuation marks, full stop. References should be numbered consecutively as they appear in the text. Reference citations in the text should be identified by numbers in superscript after the punctuation marks. When writing a reference list in Vancouver style, you need to remember the following:

Journal article:

Surname Initial(s). Title of article. Journal title/or title abbreviation. Year;Volume(issue):page(s). DOI - if available

E.g., Kapur NK, Musunuru K. Clinical efficiency and safety of statins in managing cardiovascular risk. Vasc Health Risk Manag. 2008;4(2):341–353.DOI: 10.1016/S0001-4575(03)00008-3

 List all authors if six or less, otherwise list first three only, followed by "et al.":

Brandén E, Gnarpe J, Hillerdal G, et al. Detection of Chlamydia pneumoniae on cytospin preparations from bronchiolar lavage in COPD patients and in lung tissue from advanced emphysema. Int J Chron Obstruct Pulmon Dis. 2007;2(4):643–650.

Volume with no issue but a supplement:

Geraud G, Spierings EL, Keywood C. Tolerability and safety of frovatriptan with short- and long-term use for the treatment of migraine and in comparison with sumatriptan. Headache. 2002;42 (Suppl 2):S93–S99.

Issue with supplement:

Glauser TA. Integrating clinical trial data into clinical practice. Neurology. 2002;58(12 Suppl 7):S6–S12.

Books and other monographs:

Personal author(s):

O'Brien C. Drug addiction and drug abuse. In: Brunton LB, Lazo JS, Parker KL, eds.Goodman& Gilman's The Pharmacological Basis of Therapeutics. 11th ed. New York, NY: McGraw-Hill; 2005: 607-629.

Editor(s), compiler(s) as author:

Gilstrap LC 3rd, Cunningham FG, VanDorsten JP, eds. Operative Obstetrics. 2nd ed. New York: McGraw-Hill; 2002.

Chapter in a book:

Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The Genetic Basis of Human Cancer. New York: McGraw-Hill; 2002:93–113.

Journal article on the Internet:

Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [serial on the Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 3 p.]. http://www.nursingworld.org/AJN/2002/june/Wawatch.htm. Accessed April 3, 2003.

Newspapers and popular magazines

Surname Initial(s). Article title. Newspaper title. Date:page. E.g., Ringen S. La ikke Erna Solberg raseredetlokalefolkestyre. Aftenposten. 2004 March 25:10

Webpage

Author. Title [Internet]. Place: Publisher; Date of publication [date updated; cited date]. Available from: http://...

Download Vancouver References Guidelines: click here

Tables/Figures: Each Table should be typed on a separate page in the article file and numbered consecutively in Arabic numerals. Necessary explanatory notes, if any, may be given below the Table. Figures /Illustrations/Photographs Photographs of 300 dpi or higher resolution may be submitted as ‘.jpg’, or ‘.tiff ‘files (unzipped) as a separate file attached to the manuscript. For clinical photographs, subject (s) identity should be suitably masked; in case this is not possible, a written permission from the concerned person should accompany the manuscript. Legends to Figures, the Figure number (numbered consecutively in Arabic numerals), title and explanations of the Figures should appear in the legend (not on the Figure). Type the legends on a separate page. Enough information should be included to interpret the Figure without reference to the text. Units Units of measurement should be given in metric units. All bio-clinical measurements should be given in conventional units, with System International d’unites (SI) units given in parenthesis. Generic rather than trade names of drugs should be used.

Editorial-Peer Review process

Kindly go through the Journal website (Editorial-Peer Review Section).

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Downloads Section

Covering Letter Download
Copyright Form Download
Contributor’s Form Download
Conflict Of Interest Declaration And Author Agreement Form Download
Consent Form Download
Statement of Human and Animal Rights Download